Email & Computer Accounts

Computing Services: Email | Software | Printing | VPN | SendFile

MIE faculty, staff, graduate students, post-doctoral and visiting researchers may apply for a MIE computer and email account. When you apply for an account you are given a MIE email address: username@mie.utoronto.ca. To apply, complete the MIE Email & Computer Account Request Form.

Below you can find information on how to access and manage your MIE email account.

To access your email account on any computer using an internet browser, visit https://webmail.mie.utoronto.ca or click “Webmail” on the MIE Home Page.

Note: Username does not include @mie.utoronto.ca part.

You can use any email program or application that supports IMAP or POP3 connections, such as Microsoft Outlook, Apple Mail or Mozilla Thunderbird

Email programs can retreive your messages using two different protocols: IMAP or POP3.

IMAP: Your emails and folders are stored in the server. If you use more than one computer, you will see the same messages and folders on every computer, which will always be in sync with the server.

POP3:Your emails are downloaded from the server and saved on your computer. Your emails and folders will be in your hard disk. If you use more than one computer, you will have separate copies of the emails and folders in each computer.

The MIE email servers support full encryption to send and receive messages securely.

Incoming (receiving) settings

IMAP:

IMAP server: imap.mie.utoronto.ca
Security: TLS or STARTTLS encryption, Port 143 or SSL encryption, Port 993
Authentication required: MIE username (e.g. jsmith) and password.

POP3:

POP3 server: pop.mie.utoronto.ca
Security: TLS or STARTTLS encryption, Port 110 or SSL encryption, Port 995
Authentication required: MIE username (e.g. jsmith) and password.
Other settings: Remove from server after 30 days. Please DO NOT keep messages on the server permanently.

Outgoing (sending) settings

SMTP:

SMTP server: smtp.mie.utoronto.ca
Security: TLS or STARTTLS encryption, Port 587 or SSL encryption, Port 465
Authentication required: MIE username (e.g. jsmith) and password.

Outlook should be able to auto-detect the server settings by providing your MIE email address and password, or you can manually specify the settings as shown below.

Outlook 2016 (part of Microsoft Office 2016):

  • File menu – “Account Settings” – “New”

Outlook 365 (part of Microsoft Office 365):

  • Windows Control PanelMail icon – “Email Accounts” – “New”
    (close Outlook and go to Windows Control Panel instead of using Outlook’s File – Account Settings)

Then:

More Settings…

 

Outlook should check only INBOX…

Outlook might be slow if you have many email folders because Outlook checks the status of every folder on every Send/Receive operation. It is recommended to change the Send/Receive options to check only the Inbox:

File – Options – Advanced – Send/Receive:

Thunderbird should be able to auto-detect the server settings by providing your MIE email address and password, or you can manually specify the settings as follows:

Download only headers for better performance:
Account Settings – Synchronization & Storage
Disable “Keep messages in all folders for this account on this computer”

Mail – Preferences – Accounts – Server Settings

To set up Email Auto-Reply (Vacation):

Login to MIE Webmail, with your MIE account and password.
Note: Username is without @mie.utoronto.ca part.

Select Filters from the Mail menu.

Select the Vacation feature. Type a Subject (optional) and the auto-reply text in the “Reason” box. Click “Save and Enable” (or “Save” if the feature was already enabled).The Start and End dates are optional. If left undefined, the auto-reply will take effect immediately until you turn it off.

To test it:

The system will not send an auto-reply to your own email address. To test the auto-reply, send an email from another email address, e.g. a colleague, or an external address.

Please note:

  • Email forwarding to addresses outside the University is not recommended.
  • External email services might reject or label forwarded emails as spam.
  • As a more reliable alternative, check if your other email provider supports downloading of your MIE emails.
  • Please be careful not to create a forwarding loop!
  • The Department or the University is not responsible for any lost emails due to forwarding problems.

To set up Forwarding of your MIE emails to another email address:

Login to MIE Webmail, with your MIE account and password.
Note: Username is without @mie.utoronto.ca part.

From the Mail menu, select Filters.

Select the Forward feature. Type the email address where to forward your MIE emails. Click “Save and Enable” (or “Save” if the feature was already enabled).

To change your MIE Email Account Password:

  • Go to the MIE Webmail Password page
    https://webmail.mie.utoronto.ca/passwd/
  • Login with your MIE account and current password.
    Note: Username is without @mie.utoronto.ca part.
  • Or, if you are already logged on to MIE Webmail, use the “Others” menu, “My Account” > “Password”.
  • In the Change Password page, type again your current password and a new password. Then click “Change Password”.
    The new password must contain a mix of UPPERCASE, lowercase and numbers/symbols.