Administrative Services

Anna Vanek

Director of Administration and Finance, Main office

Email:
Phone: (416) 946 7131
Fax: (416) 978 7753
Office location: MC134

Job duties:

• Responsible for the coordination and management of the infrastructure required to support the Department´s research and teaching activities.
• Coordinates the administrative and technical support services of the Department.
• Main point of contact for all Human Resources issues within the department including recruitment, policies and procedures and union related issues.
• Responsible for the overall financial management of the department, including long term planning, development and management of the operating budget.
• First contact for faculty members’ administration of all research contract and grant applications.

Eleanor Morris

Executive Assistant, Chair´s Office

Email:
Phone: (416) 978 3042
Fax: (416) 978 7753
Office location: MC136

Job duties:

• Administrative support to the Chair.
• Maintains personnel files, prepares staff payroll documentation and processes payroll for faculty and administrative/technical staff via HRIS.
• Administers Sessional Lecturers - posting positions, letters of offer, HRIS processing.
• Administers Adjunct/Status-Only appointments.
• Organizes meetings and special events.
• Coordinates searches/interviews/hiring of new faculty members.
• Coordinates applications for tenure/promotion.

Alice McQuarrie

Receptionist and Communication Assistant, Main office

Email:
Phone: (416) 978 3040
Fax: (416) 978 7753
Office location: MC134

Job duties:

• Main contact for the department including answering department´s main phone line and email.
• Greets visitors to the department.
• Distributes mail to all department staff and faculty.
• Schedules and maintains room bookings and departmental parking.
• Main contact for all departmental events (including meetings, and retreats).
• Assists with organizing and coordinating departmental seminars, meetings and retreats. Departmental photographer for events.
• Responsible for the collecting of information, creation and publishing of the MIE newsletter.

Joe Baptista

Facilities Coordinator and Building Officer, Main office

Email:
Phone: (416) 946 5516
Fax: (416) 978 7753
Office location: MC110

Job duties:

• Responsible for facilities maintenance, renovations and safety of the department.
• Principle contact between all the Facilities and Services departments and the department´s management, faculty, staff and students.
• Manages all renovation projects, moves, telephone issues and building repairs.
• Coordinates building security including issuing of keys and access cards.
• Assists in space planning for the department.
• Participates in building safety reviews and inspections.

Geoffrey Chow

Financial Administrator, Main office

Email:
Phone: (416) 978 5376
Fax: (416) 978 7753
Office location: MC134

Job duties:

• Prepares and processes accounting forms on departmental accounts (including expense reimbursements, invoices, deposits, honorariums).
• Reconciles all departmental accounts monthly (including MasterCards).
• Processes all recoveries for the Department including Machine Shop and Computing services.
• Assists student groups by processing accounting forms, tracking expenses and event planning when required.
• Maintains database and financial documentation of Student Levy purchases.
• Registers students for George Brown Machining Courses.
• Processes ADMI payments and related documentation.

Anna Vanek

Director of Administration and Finance, Main office

Email:
Phone: (416) 946 7131
Fax: (416) 978 7753
Office location: MC134

Job duties:

• Responsible for the coordination and management of the infrastructure required to support the Department´s research and teaching activities.
• Coordinates the administrative and technical support services of the Department.
• Main point of contact for all Human Resources issues within the department including recruitment, policies and procedures and union related issues.
• Responsible for the overall financial management of the department, including long term planning, development and management of the operating budget.
• First contact for faculty members’ administration of all research contract and grant applications.

Teresa Lai-Ho

Research Accountant, Main office

Email:
Phone: (416) 978 2920
Fax: (416) 978 7753
Office location: MC134

Job duties:

• Primary contact for all payroll transactions for the Department´s casual, Post-Doctoral Fellows, work-study and undergraduate students’ payroll.
• Maintains the accounting process for the payroll including availability of funds, salary reserves and year-end reporting for specific payroll grants.
• Responsible for the financial processing and accounting on research grants held by the department including expense reimbursements, invoices, accountable advances, wire transfers, deposits, foreign drafts, and petty cash.

Pierre Lee

Manager of Research Accounting, Main office

Email:
Phone: (416) 978 6005
Fax: (416) 978 7753
Office location: MC135

Job duties:

• Supervises the day-to-day financial dministration and purchasing of all research accounts. Manages the work flow of the research staff.
• Oversees the processing of payroll for casuals, post-doctoral fellows, and undergraduate students.
• Oversees the processing of invoices, expense reimbursements, journal entries (i.e. debit memos) recoveries, corporate MasterCard.
• Main point of contact for all granted based expense reimbursement submissions.
• Reconciles, monitors, and reports all research account expense activities.
• Prepares all financial reports for external and internal use related to research accounts including year end reports, and granting agency requests.
• Deals with internal and external audit request.
• Main contact for University Research Services and External granting agencies.
• Main contact for advising faculty of research grant accounting issues, policies, and protocols.

Kathryn Poole

Research Accountant, Main office

Email:
Phone: (416) 978 8593
Fax: (416) 978 7753
Office location: MC134

Job duties:

• Responsible for the financial processing and accounting on research grants held by the department including expense reimbursements, invoices, accountable advances, wire transfers, deposits, foreign drafts, and petty cash.
• Processes grant-based financial recoveries for machine shop, computing, telephone, facilities, and services and department based purchases.
• Prepares MasterCard statements, manages receipt submission and reconciles.
• Assists the Honors and Awards Committee.

Sheila Baker

Purchasing Officer, Main office

Email:
Phone: (416) 978 3044
Fax: (416) 978 7753
Office location: MC134

Job duties:

• Responsible for the purchasing activities of department including issuing all purchase orders. Negotiates and sources from various vendors. Acts as liaison between vendors and Faculty.
• Processes goods receipts, goods return, and invoice receipts.
• Maintains inventory records.
• Processes invoice payments.

Shannon Osborne

External Relations Liaison, Undergraduate office

Email:
Phone: (416) 978 5450
Fax: (416) 978 7753
Office location: RS212A

Job duties:

• Staff contact for undergraduate admission issues.
• Develops and executes alumni activities.
• Plans and implements student/alumni networking events.
• Coordinates all undergraduate recruitment events.
• Acts as staff advisor for the department´s Leaders of Tomorrow program.

Alice McQuarrie

Receptionist and Communication Assistant, Main office

Email:
Phone: (416) 978 3040
Fax: (416) 978 7753
Office location: MC134

Job duties:

• Main contact for the department including answering department´s main phone line and email.
• Greets visitors to the department.
• Distributes mail to all department staff and faculty.
• Schedules and maintains room bookings and departmental parking.
• Main contact for all departmental events (including meetings, and retreats).
• Assists with organizing and coordinating departmental seminars, meetings and retreats. Departmental photographer for events.
• Responsible for the collecting of information, creation and publishing of the MIE newsletter.

Tomas Bernreiter

Laboratory Engineer and Manager, Laboratory support

Email:
Phone: (416) 946 8189
Fax: (416) 978 7753
Office location: MC402A

Job duties:

• Manages the MIE laboratory technical support staff.
• Develops new and innovative undergraduate labs and equipment.
• Maintains current lab space and equipment. Provides support for faculty in applying for and implementing LEVY fund proposals.
• Trains Teaching Assistants in the proper use and safety of undergraduate lab equipment.
• Provides equipment design support for researchers, including electronics, instrumentation, data acquisition, and mechanical design.
• Assists students with laboratory projects.

Osmond Sargeant

Laboratory Technologist, Laboratory support

Email:
Phone: (416) 978 8563
Fax: (416) 978 7753
Office location: MC402A

Job duties:

• Designs, repairs, and modifies equipment for undergraduate labs.
• Investigates, troubleshoots and resolves electronic/electrical issues within the student labs.
• Maintains current lab space and equipment.
• Provides electronics, instrumentation, and data acquisition support for researchers.
• Provides Health and Safety training for all students and researchers.

Oscar del Rio

Senior Computer and Web Admininistrator, Computing Services

Email:
Phone: (416) 978 8830
Fax: (416) 978 7753
Office location: MC402B

Job duties:

• Maintains and monitors the departmental and research lab servers. 
   
• Monitors and troubleshoots network performance and security issues.
• Provides support to faculty, staff, and graduate students.
• Participates and gives advice on the design and implementation of departmental web pages.

Raymond Low

Computing Services Manager, Computing Services

Email:
Phone: (416) 978 3660
Fax: (416) 978 7753
Office location: MC402D

Job duties:

• Overall responsibility for MIE Computing Services.
 
• Liaison for the department regarding computing issues.
• Performs administrative functions, including supervising Computing staff.
• Maintains the Administrative network and server.
• Provides support to faculty, staff, and students.

Joey Wong

Computer System Administrator, Computing Services

Email:
Phone: (416) 978 0807
Fax: (416) 978 7753
Office location: MC402D

Job duties:

• Provides front-line support to faculty, staff, and students including troubleshooting, installation and maintenance of workstations and network hardware/software.
• Maintains the MIE undergraduate lab computers.
 
• Participates and gives advice with the design and troubleshooting of the Machine shop time-entry database.

Brenda Fung

Graduate Program Administrator, Graduate office

Email:
Phone: (416) 978 3045
Fax: (416) 978 3453
Office location: MC214B

Job duties:

• Supervises the day to day activities of the graduate studies office.
• Provides advice and guidance to applicants and current students regarding admission and program requirements.
• Coordinates and assists with Teaching Assistant hiring, allocation of positions, postings and contracts. Processes and tracks TA payroll.
• Coordinates UofT Fellowship/Awards, allocates funding to students, maintains fellowship and award records, prepares all necessary documentation for the Associate Chair.
• Coordinates research assistantships for the department including liaisons with Faculty regarding payments, processes payroll and maintains student database.
• Maintains degree recommendation process including verification of program requirements for graduation and SGS submission for approval.
• Coordinates all updates to the SGS calendar, including new course proposals.

Donna Liu

Graduate Program Assistant, Graduate office

Email:
Phone: (416) 978 8481
Fax: (416) 978 3453
Office location: RS214

Job duties:

• Front line graduate student support, responds to in person, email and telephone requests for information from applicants, current students and Faculty.
• Processes course registration via ROSI, and maintains student files.
• Coordinates the distribution of evaluations for courses and teaching assistants.
• Maintains PhD committee information on ROSI and PhD schedule records.
• Coordinates and supports NSERC/OGS/OGSST scholarship applications process.
• Coordinates MASc and PhD exams including all correspondence, and scheduling.
• Maintains theses/projects database and library.

Jho Nazal

Graduate Program Assistant, Graduate office

Email:
Phone: (416) 978 8823
Fax: (416) 978 3453
Office location: RS214

Job duties:

• Front line graduate student support, responds to in person, email and telephone requests for information from applicants, current students and Faculty.
• Maintains and processes applications for graduate programs. Updates application status on SGS, MIE and ROSI systems and issues admission offers.
• Administers ADMI M Eng Program.
• Processes cheques for UofT Fellowships.
• Collects and processes graduate course grades on ROSI.
• Assists with Graduate course scheduling including room reservation/AV needs, prepares course schedule for web publication.

Alex Boissoneau-Lehner

Undergraduate Program Assistant, Undergraduate office

Email:
Phone: (416) 978 6420
Fax: (416) 978 7753
Office location: RS214

Job duties:

• Front line undergraduate student support, responds to in person, email and telephone requests for information from applicants, current students and Faculty.
• Maintains and processes practical experience database.
• Processes add/drop, and section changes on ROSI.
• Maintains central email address for undergraduate office functions.
• Schedules and coordinates all mid-term bookings.
• Assists with the administration of the Undergraduate thesis course.
• Organizes and arranges meetings and events initiated by the Undergraduate office.
• Assists with NSERC USRA and Summer Fellowship applications.
• Maintains curriculum documentation.

Rachel MacKenzie

Undergraduate Program Assistant, Undergraduate office

Email:
Phone: (416) 978 6420
Fax: (416) 978 7753
Office location: RS214

Job duties:

• Front line undergraduate student support, responds to in person, email and telephone requests for information from applicants, current students and Faculty.
• Maintains and processes practical experience database.
• Processes add/drop, and section changes on ROSI.
• Maintains central email address for undergraduate office functions.
• Schedules and coordinates all mid-term bookings.
• Assists with the administration of the Undergraduate thesis course.
• Organizes and arranges meetings and events initiated by the Undergraduate office.
• Assists with NSERC USRA and Summer Fellowship applications.
• Maintains curriculum documentation.

Nicole Treston

Undergraduate Counselor, Undergraduate office

Email:
Phone: (416) 978 6420
Fax: (416) 978 7753
Office location: RS214C

Job duties:

• Supervises the day to day activities of the undergraduate student office.
• Provides student counseling to undergraduate students on a variety of issues.
• Liaises with outside contract instructors.
• Manages pre-registration and registration of all students for each academic term.
• Audits students’ program for conformity to academic regulations.
• Assists with developing the undergraduate student timetables for all programs and options.
• Prepares and submits curriculum changes for the Faculty academic calendar.
• Administers the Undergraduate thesis course.
• Manages the NSERC and Summer Fellowship applications process.