Administrative Services

Chair's office

Eleanor Morris, Executive Assistant to the Chair, Chair's Office
Email:
Phone: (416) 978 3042
Fax: (416) 978 7753
Office location: MC136
Job duties

Administrative support to the Chair.
Maintains personnel files, prepares staff payroll documentation and processes payroll for faculty and administrative/technical staff via HRIS.
Administers Sessional Lecturers - posting positions, letters of offer, HRIS processing.
Administers Adjunct/Status-Only appointments.
Organizes meetings and special events.
Coordinates searches/interviews/hiring of new faculty members.
Coordinates applications for tenure/promotion.

Operations

Joe Baptista, Director of Operations, Business Office
Email:
Phone: (416) 946 5516
Fax: (416) 978 7753
Office location: MC135
Job duties

Responsible for facilities maintenance, renovations and safety of the department.
Principle contact between all the Facilities and Services departments and the department´s management, faculty, staff and students.
Manages all renovation projects, moves, telephone issues and building repairs.
Coordinates building security including issuing of keys and access cards.
Assists in space planning for the department.
Participates in building safety reviews and inspections.

Finance

Elisabete Augusto, Director of Finance, Business Office
Email:
Phone: (416) 978 6005
Fax: (416) 978 7753
Office location: MC134
Job duties

Supervises the day-to-day financial administration and purchasing of all research accounts. Manages the work flow of the research staff.
Oversees the processing of payroll for casuals, post-doctoral fellows, and undergraduate students.
Oversees the processing of invoices, expense reimbursements, journal entries (i.e. debit memos) recoveries, corporate MasterCard.
Main point of contact for all granted based expense reimbursement submissions.
Reconciles, monitors, and reports all research account expense activities.
Prepares all financial reports for external and internal use related to research accounts including year end reports, and granting agency requests.
Deals with internal and external audit request.
Main contact for University Research Services and External granting agencies.
Main contact for advising faculty of research grant accounting issues, policies, and protocols.

Teresa Lai Ho, HR Administrator & Finance Coordinator, Business Office
Email:
Phone: (416) 978 2920
Fax: (416) 978 7753
Office location: MC134
Job duties

Prepares and processes accounting forms on departmental accounts (including expense reimbursements, invoices, deposits, honorariums).
Reconciles all departmental accounts monthly (including MasterCards).
Processes all recoveries for the Department including Machine Shop and Computing services.
Assists student groups by processing accounting forms, tracking expenses and event planning when required.
Maintains database and financial documentation of Student Levy purchases.
Registers students for George Brown Machining Courses.
Processes ADMI payments and related documentation.
Correspondence relating to HR practices.
Budget forecasting.
Supervision of the receptionist position.

Donna Liu, Financial Officer, Business Office
Email:
Phone: (416) 978 8593
Fax: (416) 978 7753
Office location: MC 134
Job duties

Responsible for the financial processing and accounting on research grants held by the department including expense reimbursements, invoices, accountable advances, wire transfers, deposits, foreign drafts, and petty cash.
Processes grant-based financial recoveries for machine shop, computing, telephone, facilities, and services and department based purchases.
Prepares MasterCard statements, manages receipt submission and reconciles.

Jian Shen, Administrative & Financial Assistant (acting), Business Office
Email:
Phone: (416) 978-3592
Fax: (416) 978 7753
Office location: MC 134
Job duties

Main contact for the department including answering department´s main phone line and email.
Greets visitors to the department.
Distributes mail to all department staff and faculty.
Schedules and maintains room bookings and departmental parking.

Reception

Matthesa Gregg, Reception & Office Operations Assistant, Services Centre
Email:
Phone: (416) 978 3040
Fax: (416) 978 7753
Office location: MC105

Purchasing

Sheila Baker, Purchasing Officer, Services Centre
Email:
Phone: (416) 978 3044
Fax: (416) 978 7753
Office location: MC106
Job duties

Responsible for the purchasing activities of department including issuing all purchase orders. Negotiates and sources from various vendors. Acts as liaison between vendors and Faculty.
Processes goods receipts, goods return, and invoice receipts.
Maintains inventory records.
Processes invoice payments.

External relations

Shannon Osborne (IndE 0T6), Liaison – External Relations, Services Centre
Email:
Phone: (416) 978 5450
Fax: (416) 978 7753
Office location: MC110
Job duties

Departmental contact for undergraduate admission enquiries.

Plans and implements departmental events for prospective students and alumni.

Acts as the staff advisor to the MIE Leaders of Tomorow working group.

Supports the Honours & Awards committee.

Communications

Nina Haikara, Communications & Special Projects Coordinator, Services Centre
Email:
Phone: (416) 978 4036
Fax: (416) 978 7753
Office location: MC107
Job duties

Maintains website content and develops weekly e-newsletter.

Communication materials.

Departmental photographer for events.

Plans and implements departmental events.

Laboratory support

Tomas Bernreiter, Laboratory Engineer and Manager, Laboratory Support
Email:
Phone: (416) 946 8189
Fax: (416) 978 7753
Office location: MC402A
Job duties

Manages the MIE laboratory technical support staff.
Develops new and innovative undergraduate labs and equipment.
Maintains current lab space and equipment. Provides support for faculty in applying for and implementing LEVY fund proposals.
Trains Teaching Assistants in the proper use and safety of undergraduate lab equipment.
Provides equipment design support for researchers, including electronics, instrumentation, data acquisition, and mechanical design.
Assists students with laboratory projects.

Osmond Sargeant, Laboratory Technologist, Laboratory Support
Email:
Phone: (416) 978 8563
Fax: (416) 978 7753
Office location: MC402A
Job duties

Designs, repairs, and modifies equipment for undergraduate labs.
Investigates, troubleshoots and resolves electronic/electrical issues within the student labs.
Maintains current lab space and equipment.
Provides electronics, instrumentation, and data acquisition support for researchers.
Provides Health and Safety training for all students and researchers.

Computing services

Raymond Low, Computing Services Manager, Computing Services
Email:
Phone: (416) 978 3660
Fax: (416) 978 7753
Office location: MC402D
Job duties

Overall responsibility for MIE Computing Services.
Liaison for the department regarding computing issues.
Performs administrative functions, including supervising Computing staff.
Maintains the Administrative network and server.
Provides support to faculty, staff, and students.

Oscar del Rio, Senior Computer and Web Administrator, Computing Services
Email:
Phone: (416) 978 8830
Fax: (416) 978 7753
Office location: MC402B
Job duties

Maintains and monitors the departmental and research lab servers.
Monitors and troubleshoots network performance and security issues.
Provides technical support to faculty, staff, and graduate students.
Participates and gives advice on the design and implementation of departmental web pages.

Joey Wong, Computer System Administrator, Computing Services
Email:
Phone: (416) 978 0807
Fax: (416) 978 7753
Office location: MC402D
Job duties

Provides front-line support to faculty, staff, and students including troubleshooting, installation and maintenance of workstations and network hardware/software.
Maintains the MIE undergraduate lab computers.
Participates and gives advice with the design and troubleshooting of the Machine shop time-entry database.

Graduate

Brenda Fung, Graduate Program Administrator, Graduate Office
Email:
Phone: (416) 978 3045
Fax: (416) 978 7753
Office location: MC108
Job duties

Supervises the day to day activities of the graduate studies office.
Provides advice and guidance to applicants and current students regarding admission and program requirements.
Coordinates and assists with Teaching Assistant hiring, allocation of positions, postings and contracts. Processes and tracks TA payroll.
Coordinates UofT Fellowship/Awards, allocates funding to students, maintains fellowship and award records, prepares all necessary documentation for the Associate Chair.
Coordinates research assistantships for the department including liaisons with Faculty regarding payments, processes payroll and maintains student database.
Maintains degree recommendation process including verification of program requirements for graduation and SGS submission for approval.
Coordinates all updates to the SGS calendar, including new course proposals.

Jho Nazal, Graduate Program Assistant, Graduate Office
Email:
Phone: (416) 978 8823
Fax: (416) 978 7753
Office location: MC108
Job duties

Front line graduate student support, responds to in person, email and telephone requests for information from applicants, current students and Faculty.
Maintains and processes applications for graduate programs. Updates application status on SGS, MIE and ROSI systems and issues admission offers.
Administers ADMI M Eng Program.
Processes cheques for UofT Fellowships.
Collects and processes graduate course grades on ROSI.
Assists with Graduate course scheduling including room reservation/AV needs, prepares course schedule for web publication.

Undergraduate

Carla Baptista, Undergraduate Counselor (acting), Undergraduate Office
Email:
Phone: (416) 978 4731
Fax: (416) 978 7753
Office location: MC109
Job duties

Supervises the day to day activities of the undergraduate student office.
Provides student counseling to undergraduate students on a variety of issues.
Liaises with outside contract instructors.
Manages pre-registration and registration of all students for each academic term.
Audits students’ program for conformity to academic regulations.
Assists with developing the undergraduate student timetables for all programs and options.
Prepares and submits curriculum changes for the Faculty academic calendar.
Administers the Undergraduate thesis course.
Manages the NSERC and Summer Fellowship applications process.

Vicki Carey-Hamilton, Undergraduate Assistant (acting), Undergraduate Office
Email:
Phone: (416) 978 6420
Fax: (416) 978 7753
Office location: MC109
Job duties

Front line undergraduate student support, responds to in person, email and telephone requests for information from applicants, current students and Faculty.
Maintains and processes practical experience database.
Processes add/drop, and section changes on ROSI.
Maintains central email address for undergraduate office functions.
Schedules and coordinates all mid-term bookings.
Assists with the administration of the Undergraduate thesis course.
Organizes and arranges meetings and events initiated by the Undergraduate office.
Assists with NSERC USRA and Summer Fellowship applications.
Maintains curriculum documentation.

Melissa Foye, Undergraduate Assistant (acting), Undergraduate Office
Email:
Phone: (416) 978 6420
Fax: (416) 978 7753
Office location: MC109
Job duties

Front line undergraduate student support, responds to in person, email and telephone requests for information from applicants, current students and Faculty.
Maintains and processes practical experience database.
Processes add/drop, and section changes on ROSI.
Maintains central email address for undergraduate office functions.
Schedules and coordinates all mid-term bookings.
Assists with the administration of the Undergraduate thesis course.
Organizes and arranges meetings and events initiated by the Undergraduate office.
Assists with NSERC USRA and Summer Fellowship applications.
Maintains curriculum documentation.

John MacNeil, Undergraduate Assistant (acting), Undergraduate Office
Email:
Phone: (416) 978 6420
Fax: (416) 978 7753
Office location: MC109
Job duties

Front line undergraduate student support, responds to in person, email and telephone requests for information from applicants, current students and Faculty.
Maintains and processes practical experience database.
Processes add/drop, and section changes on ROSI.
Maintains central email address for undergraduate office functions.
Schedules and coordinates all mid-term bookings.
Assists with the administration of the Undergraduate thesis course.
Organizes and arranges meetings and events initiated by the Undergraduate office.
Assists with NSERC USRA and Summer Fellowship applications.
Maintains curriculum documentation.